Update PIDs from Assessing

This function updates PIDs to agree with any PID changes that have been made in the Assessing database. When this occurs that change will be brought over to Building Permits by this function, automatically changing the old PID to the new PID. Essentially, however, the process  affects two categories of parcels: 1) parcels for which the PID changes from one value to another in Assessing, and 2) parcels for which the PID is deleted from Assessing.

 

If a PID with Projects, Actions, Post-Its, and/or Water/Septic information is CHANGED by Assessing:

 

• All of the Projects (and dependent Permits, Inspection, Documents, Pictures, etc.), Actions, and Post-Its will be transfered to the new PID.
• A new Parcel Post-It with a category of "PID Change" will be added to the Parcel indicating the Parcel's original PID and the date on which the change was made by the Update PIDs process. 
• If the original PID has Water/Septic information and the new PID has none, the Water/Septic information from the original PID will be moved to the new PID. If the new PID has existing Water/Septic information, that information will be maintained.

 

If a PID with Projects, Actions, Post-Its, and/or Water/Septic information is DELETED by Assessing:

 

• If the PID is deleted in Assessing and information exists in the Building Permit database, it will create an Orphan PID in Building Permit, whereby the PID Map/Lot/Sub will appear as:

 

ORPHAN 000000 00000n

 

where n is a sequential counter that will continue to increment as Orphan PIDs are added.

 

• All of the Projects (and dependent Permits, Inspection, Documents, Pictures, etc.), Actions, Post-Its, and Water/Septic information will be transfered to the new Orphan PID.
• If the original PID had Actions, Post-Its, and/or Water/Septic information but did not have any Projects, the system will create a temporary Project (with no Permits or Inspections) in the Building Permit system. This is simply to have something to which the original Actions, Post-Its, and/or Water/Septic information can be associated. You can then elect to delete the information or transfer it to another PID.

 

Update Locations:

There is  a prompt at the conclusion of the Update PIDs From Assessing process at which you are asked of you wish to update the parcel locations for existing Projects based on the values maintained in Assessing. When a Project is created, the parcel location in the Assessing database is captured and associated with the Project. Unfortunately, if the parcel location is subsequently changed in Assessing (for example, E-911 changes) the original parcel location remains in the Building Permit database. If you answer Yes to this new prompt, the system will update the locations on existing Projects with the current locations in Assessing.

 

Prompt After Login:

After you have logged in successfully, the system will now prompt you if there are PID changes existing in the Assessing database that have yet to be imported into the Building Permit database. These may or may not affect any Projects in the Building Permit database, but it should serve as a reminder that changes have been made. Note that it is only a reminder -- in order to actually import the PID changes, you still must select Utilities | Update PIDs From Assessing.