Parcel Identifier, PID, or Map/Lot/Sub Lot

Both Avitar Assessing and Avitar Building Permit maintain assessment and other parcel data based on a unique parcel identifier assigned to each parcel. This identifier, often referred to as the PID, is generated from the map, lot, and sub lot assigned to each parcel on your tax maps. The PID is an eighteen character code, consisting of six characters each for the map, lot, and sub lot. For example, the PID of the first parcel shown on tax map number seven would appear as follows:

 

000007 000001 000000

 

If this parcel was later subdivided in to three lots, the resulting PIDs might appear as follows, depending on the nomenclature used in your community:

 

000007 000001 000000

000007 000001 00000A

000007 000001 00000B

 

In this example, PID 000007 000001 000000 would typically remain with the original “mother lot”, and the new sub lots carved out of the original parcel would be numbered 000007 000001 00000A and 000007 000001 00000B. Throughout this document, the terms record, parcel identifier, PID, and map/lot/sub lot will be used interchangeably.

 

It is important to note that PIDs are created and modified in the Avitar Assessing program, not the Avitar Tax Collect program. Tax Collect has many functions whereby changes to PIDs in Assessing are imported to Tax Collect, but there is no PID naming or assignment done in Tax Collect to ensure that PIDs maintained in Tax Collect correlate with those maintained in Assessing.

 

Custom PID Format

It is possibile to configure your system to display PIDs in a manner different from the standard six character map, six character lot, and six character sublot. This is in response to the growing number of communities (predominantly towns that have had a remapping/renumbering project by Cartographic Associates) that have PIDs that do not conform to this standard. Previously, this could be accommodated within the existing 18 character PID framework but it was not always clean.

 

The Custom PID function allows you to configure a PID mask that divides the 18 available characters up into as many as six distinct sections of any length (e.g. six sections of three characters or one section of ten characters and another of eight characters). Additionally, you can choose to indicate a character that will separate each section and/or you can choose to suppress leading zeros from each section.

 

Note that this function should only be enabled in consultation with Avitar Software Support and in conjunction with your Assessing department. However, review the description below and please contact us if you and your assessors are interested in implementing a Custom PID format.

 

By using the Custom PID Format option, you can choose to change the system format to an eighteen character PID in a manner different from the standard six character map, six character lot, and six character sublot format. For example, you could elect to choose six characters for the map, three for the lot, three for the sublot, three for a building number, and three for a unit number.

Custom PID Mask -- You must use the # symbol to indicate the placement of the individual PID characters within the mask. Then use another character (for example a space or a dash or a slash) to indicate the character you wish to use to separate the component sections of the PID. However, you can only use one character as the separator character.

 

Custom PID Description - Enter a brief description of the entire PID (e.g. "Map/Lot/Sub/Bld/Unit"). This is the label that will appear on reports. It is best to use a capital letter for the first letter of each component and then lower-case letters for the rest. This will match the format of the rest of the program and the report heading will look consistent.

 

Custom PID Section Names - You can choose to enter a description for each component of the PID (e.g. "Map", "Lot", etc.). The Custom PID Section names are only visible when you hover over the individual boxes throughout the program used to enter PID values on which to search.

 

Suppress Leading Zeros - Check this box to suppress the leading zeros in each section of the customized PID (e.g. "1/2/3" instead of "000001/000002/000003").

 

Pad Separators with Spaces - Check this option to add a space before and after each separator, making it easier to read in some instances (e.g. "1 / 2 / 3" instead of "1/2/3").